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Writer's pictureTechnology Solutions Worldwide

Exchange Online – Hosted Email for Business

Updated: Nov 12, 2023

Exchange Online is the hosted version of Microsoft’s Exchange Server messaging platform that organizations can obtain as a stand-alone service or via an Office 365 subscription. Exchange Online gives companies a majority of the same benefits that on-premises Exchange deployments provide. Users connect to Exchange Online via the Microsoft Outlook desktop client, Outlook on the web with a web browser, or with mobile devices using the Outlook mobile app to access email and collaboration functionality, including shared calendars, global address lists and conference rooms.



Microsoft Exchange Online
Exchange Online

Features included

Advanced security capabilities Exchange Online helps protect your information with advanced capabilities. Anti-malware and anti-spam filtering protects mailboxes.

Reliability With a guaranteed 99.9% uptime, financially-backed service level agreement, you can count on your email always being up and running.

Admin Center Manage your organization efficiently with the Exchange admin center, an easy-to-use, web-based interface.

Security across devices With mobile device policies, you can create approved mobile device lists, enforce PIN lock, and remove confidential company data from lost phones.

Easy to maintain It’s easier than ever to provide your users with the business email they need to stay productive. Automatic patching eliminates the time and effort of maintaining your system. Access from anywhere Provide your users with anywhere access to email, calendar, and contacts on all major browsers and across devices.

Data safeguards Data loss prevention capabilities prevent users from mistakenly sending sensitive information to unauthorized people. Globally redundant servers, premier disaster recovery capabilities, and a team of security experts monitoring Exchange Online around the clock safeguard your data.

Stay in control Maintain control over your environment while gaining the advantage of hosting your email on Microsoft servers.

eDiscovery Run In-Place eDiscovery across Exchange, SharePoint, and Skype for Business data from a single interface through the eDiscovery Center.

IT-level phone support IT-level phone support is available to you 24 hours a day, 7 days a week.

In-place archive Give your users an in-place archive, so they can keep all their important data in one place.

Outlook integration Integration with Outlook means they’ll enjoy a rich, familiar email experience with offline access.



Microsoft Exchange Online
Exchange Online

Compare Exchange Online plans

  • Each user gets 50 GB of mailbox storage and can send messages up to 150 MB in size

  • Users can connect supported versions of Outlook to Exchange Online, so they can use the rich client application they already know

  • For web-client access, Outlook on the web provides a premium browser-based experience that matches the look and feel of the full Outlook client

  • The Focused Inbox makes it easy to track email that matters most. Your inbox includes two tabs: Focused, for email you need to act on right away, and Other, for everything else. You can switch the tabs at any time and always see email flowing into Other

  • Compare calendars to schedule meetings and access collaboration features, including shared calendars, groups, the global address list, external contacts, tasks, conference rooms, and delegation capabilities

  • Every mailbox is protected with premier anti-malware and anti-spam protection via Exchange Online Protection

  • Keep your inbox clean by automatically moving old messages to an In-Place Archive

Exchange Online Plan 2 includes all features of Plan 1 plus additional features listed below.

  • Users can connect supported versions of Outlook to Exchange Online, so they can use the rich client application they already know

  • For web-client access, Outlook on the web provides a premium browser-based experience that matches the look and feel of the full Outlook client

  • The Focused Inbox makes it easy to track email that matters most. Your inbox includes two tabs: Focused, for email you need to act on right away, and Other, for everything else. You can switch the tabs at any time and always see email flowing into Other

  • Compare calendars to schedule meetings and access collaboration features, including shared calendars, groups, the global address list, external contacts, tasks, conference rooms, and delegation capabilities

  • Every mailbox is protected with premier anti-malware and anti-spam protection via Exchange Online Protection

  • Keep your inbox clean by automatically moving old messages to an In-Place Archive

Technology Solutions Worldwide is a global organization that is focused on the constant improvement both in quality and satisfaction. Equally as important is to know that we have offices all over North America, Central America, South America, and the Caribbean.

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